Work Distribution - Sardar Patel University

⇒Work Distribution Establishment Section

OFFICE SUPERINTENDENT SHRI Y B JHALA

DUTIES OF SHRI Y. B. JHALA
(Office Superintendent)
yash16468@gmail.com (M) 9099390877

To supervise and necessary follow up of below mentioned and other work of the section.

Salary/Income-Tax, LIC, GIS, L.T.C., GPF, CPF, NDCPS, Budget, Establishment Schedule etc.
Recruitment of Regular and ad-hoc Staff.
All types of Leave/Study/Training Permission etc.
CAS Permission/Promotion/Pension / Resignation/VRS/Pay Protection/ Continuation of Services Retirement of Staff etc.
To issue office Transfer order/Notice to the employee.
To receive all post and Letters and their necessary process.
Correspondence with the government/University department.
To put up and verify of all types of notes.
To get prepare Syndicate/F. E Item/ RTI and Audit Para answer related to table work allocated to staff.
To maintain all staff member personal files/Service Book and to take follow up and care whether the concerned records are filled in the personal file /entered in the service book by the concerned table employee.
To maintain Dead stock and Court case register of the section.
To take care and necessary follow up with the concerned staff to finish the work within the time schedule.
Other work assigned from time to time.

HEAD CLERK

DUTIES OF
(HEAD CLERK)

To maintain records of all types of leaves CL/PL/SL/EL.
To keep records and necessary process of biometric attendance.
LTC Encashment (10 days remuneration counting) process.
300 leave encashment process and its necessary entry in the service book
To place an item before syndicate for the employees who are going abroad (all kind) and the process related.
Charge Allowance related process of all staff.
To maintain records of Election duty and necessary process related.
To issue NOC or to forward application to another institute or university or government etc. of teaching and administrative staff.
Diwali Vacation and Holidays declared by Government.
Work related to Passport visa and process related to it.
Resignation process submitted by college staff member.
To maintain and manage service book of all staff in the storage room/locker and check and verify it from time to time.
Government correspondence related to your table.
To file related documents in personal file and necessary entry in service book of staff related to table.
RTI, Syndicate, F. E Item and Audit Para related to table work allocated.
To help Shri B. JHALA in his work.
Other work assigned by the section head from time to time.

HEAD CLERK SHRI NEETIN R. PAREKH

DUTIES OF SHRI NEETIN R. PAREKH
(HEAD CLERK)
nrparekh1969@yahoo.com (M) 9427856511
(In absence of Shri Nitin Parekh, Shri Natvar Rathava will take care of his work.)

To Prepare and process all types of Pension Cases of Teaching & Administrative Staff.
To prepare and process case for PRAN No. of New Define Contribution Pension Scheme (NDCPS).
To maintain Register of NDCPS and Deduction of NDCPS amount process.
To prepare office note & issue Appointment order of promotion scheme to Administrative Staff and their necessary entry in the service book.
CAS promotion approval process from the government (Other than Science Faculty and Education Faculty)
Resignation/Voluntary Retirement approval from Government of regular University Teaching and Administrative Staff.
To help Selection Committee/Scrutiny Committee etc.., and Preparation of T.A.D.A. Bill and to maintain the register of it.
To prepare and published seniority list of Teacher and Administrative staff of the university.
To file related documents in personal file and necessary entry in service book of staff related to table.
RTI, Syndicate, F. E Item and Audit Para related to table work allocated.
Any other work assigned by the section head from time to time.
To operate work of English & Gujarati on computer.

SENIOR CLERK KIRTIKUMAR H. BHOI

DUTIES OF SHRI KIRTIKUMAR H. BHOI
(SENIOR CLERK)
khbhoi201070@gmail.com (M) 9998722139

(In absence of Shri Kirtikumar, Shri Prakashbhai will take care of his work.)

To put up notes & orders for LTC/Home Town and LIC.
To put up notes & orders related to G.I.S.
Process of Food-Grain and Festival Advance.
Process of Rahemrahe cases and HPS cases and their necessary approval from the government.
Procedure and Issue I Card of Employee, Medical Card and Emblem (Uni. Logo) Permission
To issue letter for Health check up of newly recruited staff and necessary entry in their service book.
To issue Health Centre related circulars and medical bill related permission.
Procedure of Study/CCC/CCC+/ Training Permission and their necessary entry in service book.
Teaching & Administrative staff Union Question put up note and reply.
To Prepare Syndicate Item of Retirement of teaching and Administrative-Staff and to issue retirement letter.
Staff Joint Consultative Committee process.
RTI, Syndicate, F. E Item and Audit Para related to table work allocated.
To file related documents in personal file and necessary entry in service book of staff related to table.
Government correspondence related to your table.
To operate work of English & Gujarati on computer.
Other work assigned by the section head from time to time.

SENIOR CLERK PRAKASH SUTHAR

DUTIES OF SHRI PRAKASH SUTHAR
(SENIOR CLERK)
pssuthar1976@yahoo.com (M) 9426500861
(In absence of Prakash Suthar, Shri Kirti Bhoi will take care of his work.)

To get necessary permission from government to fill up vacant positions.
To verify the approved positions from government with university data and other process related.
To keep regular teaching and non teaching staff data in file.
Appointment Process of regular Teaching and Administrative staff.
Appointment Process of Ad-hoc Teaching staff.
To Prepare and verify Synopsis of all advertisement.
To call committees like Scrutiny/Selection committee etc. as and when needs arise. To issue notice of Experts, Deans, Heads, Govt. Nominee/Syndicate members (administrative) of the Selection Committee, Issue call letter to eligible candidates of various Posts.
To place before the syndicate the minutes of the selection committee for its consideration and to keep data accordingly in register.
To maintain record of Superannuation/ resignation /VRS etc.
Process related to confirmation of Teaching and Administrative staff and there necessary entry in the service book.
To maintain record in Inward Register of various Teaching and Administrative staff post advertised by University.
NO Due Certificate process.
All matter of C.P.F. Gratuity.
To prepare and get approved panel of Experts for various subjects of University Teachers.
Process related to qualification of teaching and administrative staff.
To put notes & Orders for Sp. C.L. & Duty Leave, of Teaching & Administrative employees and to maintain record.
To file related documents in personal file necessary entry in service book of staff related to table.
RTI, Syndicate, F. E Item and Audit Para related to table work allocated.
Government correspondence related to your table.
Other work assigned to him by the section head from time to time

SENIOR CLERK DR. BHRUGESH A. BHATT

DUTIES OF DR. BHRUGESH A. BHATT
(SENIOR CLERK)
b2h@rediffmail.com (M) 9328521629
(In absence of Shri Bhrugesh Bhatt, Shri Amit Inamdar will take care of his work)

Pay Bill & Fixation of teaching staff and administrative staff and their related process.
Arrears counting of staff related to all kind of issue.
To issue Appointment order of Teaching Staff (Direct Recruitment and CAS Promotion) and direct recruited administrative staff and matters related to Pay Protection.
Maintain Service Book relating to all types of Recruitment and pay protection and any others matter related to it.
To prepare cases of Continuation of Services and Pay Protection and get necessary approval from the government.
Staff increment and Dearness Allowance process and their entry in the Service book.
To prepare and maintain the establishment budget schedule.
To file related documents in personal file and necessary entry in service book of staff related to table.
RTI, Syndicate, F. E Item and Audit Para related to table work allocated.
Other work assigned by the section head from time to time.

SENIOR CLERK JIGAR R. PATEL

DUTIES OF SHRI JIGAR R. PATEL
(SENIOR CLERK)
jigarguru@yahoo.co.in (M) 9825970755
(In absence of Shri Jigar Patel, Shri Amit Inamdar will take care of his work.)

To prepare an Income-tax Register and ledger posting every month as per pay bill details, to keep up to date record of salary & other deduction of the University employees during the financial year.
To File Quarterly return as per rules of NSDL time to time.
To maintain Income Tax Register for the preparation of form No.16.
To prepare form No.24 Annual returns of all employees of the university and submit to the income tax department and to provide form 16A and 16AA to all employee.
Correspondence with Income Tax office regarding any matter of Income Tax and its related matter.
To collect detailed data pertaining to income tax from Account Section every month.
To Prepare, update and supply the regular staff related information to all concerned. (i. e. Gov/UGC/Annual Report/QPR/IQAC..etc)
Orientation/Refresher course / Ph. d. / FDP/Hindi/Gujarati/English Exam entry in the Service Book.
To prepare Syndicate/F. E Item related to table
To file related documents in personal file and necessary entry in service of staff related to table.
To issue certificate of Experience and Income.
RTI and Audit Para related to table work allocated.
Other work assigned to him by the section head from time to time
To operate work of English & Gujarati on computer

SENIOR CLERK AMIT INAMDAR

DUTIES OF SHRI AMIT INAMDAR
(SENIOR CLERK)
amitinamdar1981@gmail.com
(In absence of Amit Inamdar, Shri Bhrugesh Bhatt will take care of his work.)

Sixth Pay Commission Pay fixation process through IFMS
Seventh Pay Commission Pay fixation Process through IFMS
Service book updating
To prepare Syndicate/F. E Item related to table
To file related documents in personal file and necessary entry in service of staff related to table.
Government correspondence related to your table.
Other work assigned to him by the section head from time to time
To operate work of English & Gujarati on computer

SENIOR CLERK BHAVIKA BHATT

DUTIES OF MRS. BHAVIKA BHATT
(SENIOR CLERK)
bhavikambpc@gmail.com (M) 9898691938
(In absence of Mrs. Bhavika Bhatt, Shri Y.B. Jhala, will take care of her work.)

To maintain records of all types of leaves CL/PL/SL/EL.
To keep records and necessary process of biometric attendance.
LTC Encashment (10 days remuneration counting) process.
300 leave encashment process and its necessary entry in the service book
To place an item before syndicate for the employees who are going abroad (all kind) and the process related.
Charge Allowance related process of all staff.
To maintain records of Election duty and necessary process related.
To issue NOC or to forward application to another institute or university or government etc. of teaching and administrative staff.
Diwali Vacation and Holidays declared by Government.
Work related to Passport visa and process related to it.
Resignation process submitted by college staff member.
To maintain and manage service book of all staff in the storage room/locker and check and verify it from time to time.
Government correspondence related to your table.
To file related documents in personal file and necessary entry in service book of staff related to table.
RTI, Syndicate, F. E Item and Audit Para related to table work allocated.
To help Shri B. JHALA in her work.
Other work assigned by the section head from time to time.

SENIOR CLERK NATVARBHAI RATHVA

DUTIES OF MR. NATVARBHAI RATHVA
(SENIOR CLERK)
natvar_rathva@rediffmail.com (M) 9825941424
(In absence of Shri Natvar Rathava, Shri Nitin Parekh will take care of his work.)

To maintain General Provident Fund/C.P.F. Accounts and loan.
To put a note to the V.C. for the approval of panels as well as V.C. nominees on the selection committee for the appointment of the Faculty in affiliated colleges/Institution.
College Teacher API counting process and CAS Promotion.
All Ad-hoc/Daily Wage Administrative Staff Appoint Process and to maintain their files.
To Prepare, update and supply Ad-hoc/ Daily Wage staff related information to all concerned.
CAS promotion approval process from the government (Science Faculty and Education Faculty)
To prepare and submit new item related to establishment schedule to government.
Government correspondence related to your table.
To issue certificate related to your table.
To file related documents in personal file and necessary entry in service book of staff related to table.
RTI, Syndicate, F. E Item and Audit Para related to table work allocated.
To maintain and manage personal file of all staff in the storage room/locker and check and verify it from time to time.
Other work assigned by the section head from time to time.

DATA ENTRY OPERATOR MANISHA DOBARIYA

DUTIES OF MRS. MANISHA DOBARIYA
(Data Entry Operator)
mani23.patel@gmail.com (M) 9409505856

Gujarati and English typing work
Prepare CAS cases, Service certificate
NDCPS online data entry of new recruitment
Other work assigned by the section head from time to time.